Word 2010 (and newer): Formatting Features

IMPORTANT: For Word documents to be formatted properly:

1. Make sure you have the latest Windows updates. To check, go to Control Panel>System Security>Windows Updates and click Check for Updates.

2. Verify Your Formatting Items:

a. Hidden Text: click the File Tab in the upper left corner, click Options, click and uncheck the 'hidden text' box.

b. Field Codes: - click the File Tab, click Options, click Advanced, under Show Document Content uncheck 'show field codes' box.

c. Smart Cut and Paste: click the File Tab, click Options, click Advanced, under Cut, Copy, and Paste uncheck ‘Use Smart Cut and Paste' box.

3. In Lawgic: Be sure the 'New Styles' box is checked in the 'Set User Preferences' dialog box by selecting Edit on the Lawgic menu and then Set Preferences.

4. Check your keyboard to be sure the F9 key, which is used by Word to update fields (and used by Lawgic to update the Table of Contents) is functioning properly.

Users may utilize advanced features in their Word documents, such as:

Autonumbered Paragraphs

Dynamic cross-references

Dynamic Table of Contents

Custom Formatting

As paragraphs are added, deleted, or moved, Word will automatically change the numbering of the paragraphs. Then, if a Table of Contents or cross-references are present, Word enables you to update the entire document to correctly incorporate the changes. In addition, users can make formatting changes to Word styles to automatically change the formatting of text and headings throughout the document.

Important: The following procedure takes advantage of the autonumbering and formatting features in your word processor:

1. Once a document has been sent to your word processor from Lawgic, depending on the release date of your product, you will get a pop-up screen that says:

FORMATTING COMPLETE.

AFTER THE DOCUMENT IS EDITED, press Ctrl+A, and then F9 (or Alt+Shift+U) TO UPDATE REFERENCES.

Note: As an alternate to Alt+Shift+U or the F9 key, you can Right-click and select Update Field.

2. Complete either of the actions described above depending on how your word processor is set up to view documents. These actions will create a Table of Contents and will add advanced formatting features in your document. See 'Related Topics' below.

3. If you subsequently add, move or delete paragraphs in your document, Word will automatically renumber the paragraphs but it will NOT automatically update your Table of Contents and any cross-references. To do so, you must:

a. Press Ctrl+A, to Select All. Your entire document will now be highlighted.

b. Press Alt+Shift+U (or the F9 key). You will be presented with the Update Table of Contents dialog box.

c. Select the Update entire table option, and then click OK. Your Table of Contents and any cross-references, if present, will now be updated to incorporate your changes.

Note: Unless you have modified your configuration, Word will automatically perform the update described in Step #3 every time you print your document. To ensure that Word will do this click the File Tab in the upper left corner, click Options, click Display, and under Printing Options select the 'Update fields before printing' box.