Word 2000, XP, 2003, or 2007:  Formatting Features

IMPORTANT:  For Word documents to be formatted properly:

1. Install all Microsoft Office Service Packs by clicking here. Click the Check for Updates link once on the Microsoft web site.

2. On the Tools / Options menu in Word on the View tab be sure:

a. Nothing is checked in the 'Formatting Marks' section. In particular the 'hidden text' box should be unchecked. For further information click here to link to a Technical Bulletin on our web site.

For Word 2007 - click the Microsoft Office Button in the  upper left corner, click Word Options, click Display to uncheck the 'hidden text' box.

b. The 'Field Codes' box is unchecked or you will see a "Null Ref" error message in place of section numbers in the document.

For Word 2007  - click the Microsoft Office Button, click Advanced, under Show Document Content uncheck 'show field codes' box.

3. On the Tools / Options menu in Word on the Print tab be sure nothing is checked in the "Include with Document" section.

4. Be sure the 'New Styles' box is checked in the 'Set User Preferences' dialog box by selecting Edit on the Lawgic menu and then Set Preferences.

5. Check your keyboard to be sure the F9 key, which is used by Word to update fields (and used by Lawgic to update the Table of Contents) is functioning properly.

Important:   The following procedure takes advantage of the autonumbering and formatting features in your word processor:

1. Once a document has been sent to your word processor from Lawgic, you will see the following message at the top of the document if your word processor is set to NORMAL view:

On the Edit menu, click Select All (or press Ctrl+A), and then the F9 key, to complete the formatting of this document

For Word 2007:  On the Home tab, click Editing, then click Select and then Select All (or press Ctrl+A), and then the F9 key.

Note:  In rare instances the F9 key (which updates field codes in Word) does not create the Table of Contents because it is programmed to perform another function.  In these cases you can use right-click and select Update Field as an alternative to F9.

If your word processor is set to PAGE LAYOUT or PRINT LAYOUT  view, you will NOT see the above message.  Rather, you need to scroll down the document to the Table of Contents page where you will see the following message:

Place cursor here and press the F9 key to create Table of Contents

Note: If you are unsure how your word processor is set up to view documents, select View from your word processor's menu.

2. Complete either of the actions described above depending on how your word processor is set up to view documents.  These actions will create a Table of Contents and will add advanced formatting features in your document.  See 'Related Topics' below.

3. If you subsequently add, move or delete paragraphs in your document, Word will automatically renumber the paragraphs but it will NOT automatically update your Table of Contents and any cross-references.  To do so, you must:

a. Select ALL from the Edit menu (or press Ctrl+A ).  For Word 2007:  On the Home tab, click Editing, then click Select and then Select All.

Your entire document will now be highlighted.

b. Press F9 (or right-click and select Update Field). You will be presented with the Update Table of Contents dialog box.

c. Select the Update entire table option, and then click OK  Your Table of Contents and any cross-references, if present, will now be updated to incorporate your changes.

Note:  Unless you have modified your configuration, Word will automatically perform the update described in Step #3 every time you print your document. To ensure that Word will do this, click Options on the Tools menu; click the Print tab in the Options dialog box; look under Printing Options and make sure that Update Fields is selected; if it is not, select it.

You can change your document's formatting and/or numbering scheme by editing the applicable Word styles and then saving these changes to the document template associated with the document. Changes you make to this template will automatically be incorporated whenever you generate the document from the program. Click here to see the list of document templates by Product and Title.